How Much Does It Cost to Rent an LED Video Wall?

When planning a standout event, an LED video wall can take your production to the next level. Whether you’re hosting a corporate conference, a wedding, or a live concert, video walls offer vibrant visuals and unparalleled flexibility to elevate your event. But how much does it actually cost to rent an LED video wall?

The answer depends on a range of factors, including the size of your display, the type of event, and your specific venue requirements. Let’s break it down to help you understand what goes into pricing and how to budget for this exciting addition to your event.

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1. What Influences the Cost of an LED Video Wall?

Size of the Video Wall

The size of your LED video wall is one of the biggest factors in determining cost. Larger walls, with more panels, require additional hardware, more setup time, and sometimes even extra technicians to operate. For example:

• Small Video Walls (4-6 panels): Ideal for intimate settings like wedding receptions or small trade show booths. These can cost anywhere from $1,500 to $3,500 per day.
• Medium Video Walls (8-16 panels): Perfect for mid-sized conferences or outdoor events. Expect to pay $4,000 to $7,000.
• Large Video Walls (20+ panels): Best for concerts or festivals. Costs typically start at $8,000 and go higher based on size and complexity.

Resolution and Pixel Pitch

The clarity of the display is determined by the pixel pitch—the distance between individual LED pixels. A smaller pixel pitch offers higher resolution, making it suitable for close-up viewing (e.g., a conference presentation). Higher-resolution walls tend to cost more due to the advanced technology.

Duration of the Rental

The longer you need the LED video wall, the higher the rental price. Discounts are often available for multi-day or multi-week rentals, but you should account for both setup and teardown time when calculating total costs.

Indoor vs. Outdoor Use

Outdoor video walls are designed to withstand weather and bright sunlight, which can increase costs slightly due to their durability and brightness requirements. Indoor walls may be less expensive but aren’t built for extreme conditions.

Venue and Logistics

The complexity of the venue plays a big role. Tight spaces, high ceilings, or difficult load-in areas may require additional labor or specialized equipment, which can add to the total cost.

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2. What’s Included in a Video Wall Rental?

When you rent an LED video wall, you’re not just paying for the screen. A comprehensive rental package often includes:

• LED Panels: The modular screens that create the display.
• Controllers and Processors: Technology to manage and optimize the visuals.
• Trusses or Stands: Equipment to mount the video wall safely.
• Technician Support: Setup, operation, and teardown handled by experienced professionals.
• Delivery and Pickup: Transportation of equipment to and from your venue.

Be sure to ask your rental company for a breakdown of what’s included in their quote to avoid surprises.

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3. How to Optimize Your Budget for a Video Wall

Plan for Your Audience

Consider the size and viewing distance of your audience. For smaller audiences, a medium-resolution wall may suffice, whereas larger audiences or venues might require a high-resolution display.

Focus on Strategic Placement

You can save on size by strategically placing the video wall where it’s most impactful. For example, positioning it as a backdrop for a speaker or as a central feature at a trade show booth.

Combine Services

Many production companies, including Centric Events, offer packages that bundle video wall rentals with other services like audio, lighting, and staging. Bundling can save you money while ensuring a cohesive setup.

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4. LED Video Wall Rental Pricing Examples

To give you a better idea, here are some sample pricing scenarios:

• Corporate Conference: A 12-panel LED video wall for a day-long conference costs around $5,000, including setup and technician support.
• Outdoor Festival: A 20-panel outdoor video wall with weatherproofing costs approximately $10,000 for a two-day rental.
• Trade Show Booth: A smaller 6-panel video wall optimized for indoor use starts at $2,000 for one day.

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5. Why Choose Centric Events?

At Centric Events, we specialize in providing high-quality LED video walls tailored to your event’s needs. Whether you’re hosting a corporate event, concert, or brand activation, we offer a range of customizable options to fit your budget and goals.

Check out our Video Wall Rentals Phoenix page for more details and a personalized quote for your next event!

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Conclusion

The cost of renting an LED video wall can vary significantly based on your event’s requirements, but the investment is well worth it for the impact it creates. By understanding the factors that influence pricing and working with a trusted provider like Centric Events, you can make sure your event is unforgettable.

Ready to elevate your event? Contact us today to discuss your LED video wall rental options and get started on bringing your vision to life!